Administrative Assistant

This full-time, non-exempt Administrative Assistant position is based at XB Construction's Mayer, AZ office and reports to the Project Manager. We're looking for a detail-oriented self-starter to run day-to-day administrative and office operations and serve as the central point of coordination between the office, project teams, and field staff. This role keeps the business organized by managing vendor and subcontractor paperwork, supporting invoicing and payroll coordination, and ensuring project documentation and compliance records stay current.

Job Duties

This role has a wide range of responsibilities, which can include:

·    Financial & Vendor Support: Process and track invoices, purchase orders, and expense reports, liaise with accounting and bookkeeping to support payroll processing coordination, and order and track materials and office equipment.

·    HR & Personnel Support: Schedule and track candidate interviews, onboarding and timesheets and assist with system questions for new hires.

·    Office & Administrative Operations: Manage daily office operations, supplies, and facilities upkeep, greet visitors, and manage incoming and outgoing mail and deliveries, and coordinate scheduling for meetings, and site visits.

Requirements:

·    3+ years of office management or administrative experience in a construction environment specifically. (Will not consider any other industry.)

·    Advanced understanding of bookkeeping and invoicing processes preferred.

·    Experience supporting HR administration preferred.

·    Proficiency in Microsoft Office and Google Workspace.

·    Strong organizational skills with the ability to multitask in a fast-paced environment.

·    Excellent written and verbal communication skills.

·    Ability to work independently and problem-solve.

·    Construction industry experience is required.

·    Familiarity with construction management software (Buildertrend or similar) preferred.

Pay:

Benefits: Health insurance, paid time off, and growth potential within a stable, established company.

Join our team at XB Construction in Mayer, AZ and help keep our projects running smoothly!